Welcome to Spring Quarter.

Covid-19: TCC’s Safe Start practices. Connect with us via Zoom now. Information for Current Students.

students social distancing six feet apart

COVID-19 Staff Info

Information for staff and faculty.

 

Protocol for On-Campus Work 

Only for employees who have been pre-approved by supervisor to be on campus ONLY.

Before arrival on campus for the first time: 

  • Online Safety Training (sign in) 

    You are required to complete an online Safety Training prior to arrival on campus the first time.

    After completion the first time, the training is required to be completed weekly.

    The Day Before each campus visit:

    Online Health Screening 

    Online health screening must be completed three times for each campus visit:

    1. The day before your next arrival on campus
    2. Again at the health care screening area upon campus arrival
    3. Again before departing campus each day. 

    Note: For the prior day and health care area screening, you will select “Check-in (Arrival)” in the dropdown box.

     

    Upon Arrival to campus for each visit: 

    Daily Check-in Procedures

    At this time, upon arrival to campus, check in at the designated health care area at Building 10.

     

    At the health care area, you will complete a second Online Health Screening to re-acknowledge health questions and verify that you completed the Safety Training, followed by a temperature scan that is documented on their online health screen.

    • Any employee with a temperature of 100.4°F or higher is considered to have a fever and will be sent home.
    • The employee can only return to campus after following the CDC guidelines for “How to discontinue home isolation,” which are covered in the online training.

     

    During all times of the check-in process and when in public common areas, employees will use appropriate PPE (mask and gloves).

    • Disposable masks will be provided upon entering the health check area for anyone without a personal mask.

     

    Upon Exit from campus from each visit:

    Online Health Screening

    Online health screening must be completed before departing campus each day.

    • Note: You will select “Check-out (Departure)” in the dropdown box.

     

    Each Week that you intend to continue visiting campus:

    Online Safety Training

    You are required to re-complete the online Safety Training weekly.

     

    These protocols have been put in place to ensure the safety of everyone on campus and to facilitate contact-tracing, should it become necessary. Additionally, these practices have been put in place to ensure our compliance with Washington State COVID-19 mandates.

 

For Faculty and Instructional Staff Members

We have streamlined the protocols for faculty and instructional staff members who need to work on-campus for one-time visits. Up until now, you have worked through your Dean to receive VP approval to visit campus. Moving forward this will not be necessary and the previous system will be retired. You may now reserve time and space yourself through the 25Live system.

Faculty and staff may request access to their offices Monday-Friday between 7-9am and 3-8pm for one-hour blocks.

These hours allow us to minimize the number of extra people on campus during peak instructional and student support hours ( 9am-3pm). We are also limiting the number of reservations in each building to ensure the safety of everyone on campus.

How the process will work 

1. 25Live Office Reservation Instructions: step-by-step guidance on how to use 25Live to check availability and reserve time 25Live Office Reservation Instructions (pdf)
2. Instructional Office Use Procedures: the steps to follow once you’ve successfully made your reservation, including before you arrive, while on campus, and upon exit Instructional Office Use Procedures (pdf)
3. Office Availability: an overview of the number of office reservations allowed at any given time as well as instructions on the building’s entrance/exit and available restroom Office Availability (pdf)

Some important notes:

  1. This process does NOT impact you if you have been assigned specific work hours as part of the approved CECMR. You do not need to use this system to request access during your assigned shift, but DO need to use 25Live to come on campus at other times.
  2. This process does NOT impact you if you are teaching on-campus and are in instructional areas or your office two hours before or two hours after your instructional time. You DO need to use 25Live to come to campus at other times.
  3. This process does NOT impact you if you have a scheduled appointment with Information Technology, and are only visiting their space in Building 18 while on campus. You DO need to follow the health and safety guidelines outlined in the Instructional Office Use Procedures document. You DO need to use 25Live to access your office while on campus.
  4. This system is not intended to be used for scheduling office hours or face-to-face meetings with students or colleagues.
  5. Although you may reserve multiple time slots, we ask that you do not schedule “just in case” times, as this will reduce access for your colleagues.
  6. We will monitor use of the system on an ongoing basis and make adjustments to the policies and procedures if possible and as necessary.

Online Teaching Modalities for Fall and Winter Quarter 

Fall and winter quarter classes will be taught primarily online, with limited exceptions as approved by the Governor's Office. 

 Available Teaching Modalities 

Traditional Online 
  • Asynchronous online instruction
  • The default option for all class sections
  • Does not require Dean/VP approval 
Traditional Face to Face
  • 100 percent syncrhonous campus-based meetings
  • Used if you have a class that is a lab and ALL hours for that lab meet on campus
  • For approved essential worker labs only 
  • Must provide a rationale for using this modality 
  • Must be approved by the Provost 
  • Significant safety measures required 
  • Class sizes that allow for social distancing required 
Traditional Hybrid 
  • 40 - 60 percent synchronus campus-based meetings with the remainder of instruction delivered asynchronously online
  • Used if you have a class that is a lab and part of the hours for the lab meet on campus and part of the hours meet online
  • Used if you have a class that combines lab and lecture and the lab hours meet on campus and the lecture meets online
  • For approved essential worker labs only 
  • Must provide a rationale for using this modality 
  • Must be approved by the Provost 
  • Significant safety measures required 
  • Class sizes that allow for social distancing required 
NEW Timed Online 
  • Sychronous online meetings for full credit load 
  • All instruction delivered synchronously online, with all assignments and course materials delivered online
  • Example: a 3-credit class would have 3 hours of synchronous online instruction per week
  • Synchronous components are required for students, but may be recorded and posted for later review at the instructor's discretion 
  •  
  • May be beneficial for vulnerable populations or cohort-based programs
  • No department may choose to offer all sections of a course or program as a synchronous online modality, with possible exceptions for cohort-based programs
  • Requires approval from Dean/VP 
  • Requires rationale for use of this modality 
  • Requires enrollment by "permission only" 
  • Requires that class meeting times be listed in the Class Schedule 
  • It is strongly encouraged that classes meet synchronously online for no more than 3 hours per week 
NEW Mixed Online 
  • Mixture of synchronous meetings and asynchronous online instruction 
  • May be beneficial for vulnerable populations or cohort programs 
  • Required synchronous meetings limited to 3 hours per week 
  • Synchronous components are required for students, but may be recorded and posted for later review at the instructor's discretion 
  • No department may choose to offer all sections or a course or program as a synchronous online modality, with possible exceptions for cohort-based programs 
  • Requires approval from Dean/VP 
  • Requires rationale for use of this modality 
  • Requires enrollment by "permission only" 
  • Requires that class meeting times be listed in the Class Schedule 

Fall Quarter Testing 

Test Proctoring 
  • Facutly are not required to proctor tests
  • Consider entering into an honor code/contract with students instead 
  • Use of proctoring is recommended only for high-stakes testing 
  • Must be done in an equitable manner with multiple options: 
    •        Respondus or other lockdown browsers cannot be used if students do not have technology that can support it. Please use this option sparingly. 
    •       Live virtual proctoring with faculty 
    •       Panopto proctoring 
    •       Campus-based proctoring, if it becomes available. Remember that not all students live in Tacoma or have access to transportation at this time. 

Resources to support TCC employees and their families

To our TCC Staff and their families,

During this stressful time in our nation and around the world, we want to make sure that you have all the resources available to care for yourself and your family members. To assist you, we have compiled links and/or phone numbers to multiple state and national resources.

 

Helping Students in Distress

The Helping Students in Distress booklet contains resources to help staff and faculty assist students in various modes of distress. The resource was created by TCC's Counseling and Advising departments.